Adding your team


HacknPlan is a collaborative tool, especially useful for teams, so you can add other users to your project. In the Summary section, click on the “Add” button of the Members panel. This will launch a dialog where you can input the email address of the user to be added.

There are two checkboxes:

  • Send an invitation email if the user is not registered: When the email you insert does not belong to an existing HacknPlan user, an email is sent inviting the user to register. When the user does so, they are automatically added to the project.
  • The new user is the administrator of the project: The user is automatically provided with administrative rights, which allows them to add other users, create milestones, update the game model and many other actions.

Setting permissions

After adding users to a project, you would probably like to edit their permissions. HacknPlan offers simple permission scheme based on the existing categories. This allows you to have control over which kind of tasks each user can see or modify. Click on the pencil icon on the Members panel of the Summary section to open the access edition dialog.

You can set a different access level for each one of the categories in your project, which goes from no access at all to full edition permissions:

  • No access: The user won’t be able to see any information (including tasks and metrics) about the category.
  • Read-only: The user can access to the category data (board, tasks, metrics…) but can’t create, modify or delete any of it.
  • Update only: The user can perform a very limited set of actions, oriented to update the tasks they have been assigned to, but can’t create or delete anything, nor modify most information of the tasks in the category like category, milestone, description or assigned users. This level is very useful for users with very limited power within your team, like contractors or temporary employees. The list of available actions are:
    • Move assigned tasks among status columns and sort them using drag and drop.
    • Update the current cost (in order to report progress).
    • Complete or re-open sub-tasks.
    • Add attachments and set them as cover.
    • Add comments.
  • Full write: The user can create, edit and delete tasks from the category.

You can also give project administration rights to a user, which not only gives full permissions for all categories, but also allows them to manage project master data like categories, subcategories, and element types.

You can also configure the access to the Game Design Model, one of the key sections of HacknPlan. This way, you can decide which users can read the detailed documentation where all the game mechanics and features are defined and if the have rights to create new elements and modify the existing ones. The available levels are:

  • No access: The user can’t access the Game Design Model section. This setting, however, does not prevent the user from viewing the design elements a task belongs to, or even the complete GDM structure, if the user has reading or writing permissions over its category. The content like description, attachments or metrics won’t be accessible, though.
  • Read-only: The user has access to the GDM section and can read all the information, but can’t create or update elements.
  • Full write: The user can add new elements, edit and delete the existing ones.

Role-based permissions (Studio)

HacknPlan Studio project administrators can define roles, which are predefined sets of permissions that can be directly assigned to a user, simplifying the setup of new team members. The roles can be created and maintained from the Admin tab of the Project section and assigned to the team members from the permissions dialog.

The projects created under a HacknPlan Studio organization provide a default set of roles, that can be modified and extended by the project administrators:

  • Producer
  • Project manager
  • Software engineer
  • Artist
  • Designer
  • Writer
  • Marketer
  • Audio engineer
  • Tester


Chris Estevez

HacknPlan Founder

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